Our work procedure upon receipt of an inquiries
& export L/C
An enquiry is received via e-mail/fax, we reply on
the same day. Please find below how we communicate
with our buyers upon receipt of inquires/L/C:
We work out the price with factories and then, we
send the price to our buyers at the earliest. After
confirmation of price and delivery date, we request
buyers to issue PO sheet with full order details.
After receiving and reviewing the PO sheet, we request
the buyer to open the Master L/C. Upon receipt of
the Master L/C, we transfer it to the factory (Maker).
After transferring the Master L/C to the manufacturer,
we push them to open all Back to Back L/C immediately
against required Fabrics, Accessories & others. We
do always follow up closely with fabrics and accessories
supplier to ship/deliver the fabrics and accessories
on time.
In the meantime we take all necessary approval of
FAB/ACC/GMT sample from our buyer. As soon as all
the fabrics and accessories have been delivered to
the factory then we advise concerned factory people
to make pre-production/size set samples in order to
get the buyer’s approval towards starting bulk production.
When production is started, our QA people go for in
line inspection (See sep point for inspection procedure).
When our QA finds everything is okay in inline inspection
then they give instruction to the factory people to
go ahead for bulk production. QC checks remain on
till the last piece of garment production. After final
inspection if the goods are found ok, we ship out
the goods. We follow up cargo stuffing, vessel booking,
ETD, ETA and buyer is updated accordingly. After shipment
of the goods, we push our factory to prepare the shipping
DOCS without delay and submit to their bank so that
buyer can receive the documents in time in order to
prepare their clearing formalities at their end. In
this way, step by step, we work and follow for each
and every order. We would appreciate your suggestion
if you have anything more.
Control quality and inspection procedure:
We normally follow AQL 2.5 inspection method. : At
first we hand over the order to our merchandiser and
QA people as they are responsible for the orders.
Every morning, they discuss the whole development
status of the orders in the daily meeting with our
CEO/Merchandising Manager.
Our QA and Merchandiser study together with the approved
FIT samples and the comments from buyer. After receiving
the fabrics and accessories in factory, one of the
QA concerning that particular order stays in the factory
from morning to evening (Production time) until final
inspection/shipment. We always make a pre-production
meeting with the concerned production people of the
factory before going for bulk production. Our Merchandiser,
QC Manager and QA Inspector go to the factory to attend
the pre production meeting for checking the sample,
pattern and final comments from buyer and, if they
are satisfied then they give instruction to the factory
people for a trial production. QA Inspector give approval
for bulk production if the trial production is found
acceptable. As soon as bulk production is started
our QA inspector goes for inline inspection initially
everyday, then every alternate day, depends on the
situation of the FTY/production.
In the middle stage of production if standard of
quality is acceptable/good then we go for pre-final
inspection. Here we check the case pack, carton quality,
shipping mark, Assortment, presentation etc. After
pre-final inspection is passed, we go for final inspection
and if it is passed we approve shipment.
This is how we normally maintain inspection formalities.
Please advise if you have any suggestion or any special
requirement.
